-
Learn the Basics
-
- Spaces
- Creating Spaces
- Adding Users to Spaces
- Space Activity Stream
- Following Spaces
- Space Details
- Space Settings
- Duplicating Spaces
- Renaming Spaces
- Adding Cards to My Space
- Removing Cards from My Space
- Removing Users from Spaces
- Closing and Restoring Spaces
- Deleting Spaces
- Moving Spaces between Different KanBo Environments
-
- Creating Cards
- Changing Card Statuses
- Following Cards
- Scheduling Cards
- Renaming Cards
- Duplicating Cards
- Quick Actions
- Mass Actions
- Copy & Paste
- Creating Card Statuses
- Changing the Default Card Status
- Changing the Order of Card Statuses
- Deleting Card Statuses
- Moving Cards between Spaces
- Archiving Cards
- Unarchiving Cards
- Deleting Cards
- Creating Card Blockers
- Managing Card Blockers
-
- Documents in KanBo
- Card Documents
- Uploading or Creating Documents in Cards
- Attaching and Detaching Documents in Cards
- Space Documents
- Document References
- Document Sources
- Downloading Documents
- Editing Documents
- Editing Documents in Browser
- Editing Documents in Office Applications
- Renaming Documents
- Deleting Documents
-
Visualize Work
-
- Space Views
- Creating Space Views
- Personal and Shared Space Views
- Card Grouping
- Filtering Cards
- Display Settings
- Work Progress Calculation
- Grouping Description
- Card Grouping Settings
- Changing the Order of Groupings
- Changing the Order of Space Views
- Deleting Space Views
- Following Card Statuses and Custom Fields
-
-
Collaborate
-
Level Up Your Work
-
Work Securely
-
Integrations
-
- Advanced KanBo Actions in Power Automate
- Creating KanBo Space Attached to Subfolder Created by Power Automate
- Creating Document Folders in Document Libraries Created by KanBo with Power Automate
- Exporting Space Views to Excel
- KanBo and Azure Logic Apps Integration
- Power Automate Integration: Triggers and Actions
- Seamless Import from Microsoft Planner to KanBo
- Synchronizing KanBo with Outlook Calendar
- Using KanBo Outlook App
-
Spaces
This post is also available in: Deutsch
Space is the new name for the board.
Coming soon with the KanBo 3.0 version!
Spaces and cards are the basic units of KanBo. With its user-friendly interface and intuitive tools, they provide a flexible solution that can meet the needs of even the largest organizations.
Space is a collection of cards arranged in a highly customized way. They provide a visual representation of workflow and allow users to manage and track tasks. They typically represent projects, teams, or specific areas of focus. Spaces facilitate collaboration, coordination, and effective task management in a digital environment.
From basic space creation to advanced customization options, KanBo provides the features and functionality required to streamline workflows, increase productivity, and foster collaboration. Explore the benefits of KanBo spaces.
How to use spaces?
Space is a product, project, resource, or organizational structure that is constantly evolving. It can represent anything and have a variety of uses.
Using space views you can present the same cards arranged in different ways, depending on what is needed at the time. For example, cards can be displayed on a chart, a list, a calendar, or a mind map.
The initial space view is the Kanban view visible in the example above. Click on the image to see it in its original size.
How to start?
- Create the space.
- Divide the work into tasks and create cards for them.
- Describe cards using available card elements and categorize them.
- Use space views to visualize the work stages.
The Kanban view is the basic way to organize the work. It is focused on grouping cards (tasks) according to predetermined criteria e.g. priority, status of completion, responsible person.
However, spaces give you the opportunity to visualize work in a variety of ways, and the Kanban view is just one of them. Considering the differences in the way each department works within the company and the individual preferences of employees, we have created 7 unique space views for your projects.
Collaborate with others using spaces
Once you create the space, let others see it, help with particular pieces of work and give feedback.
- Invite other users to the space.
- Engage space users by assigning them cards.
- Use mentions in comments and chat messages to communicate.
Your own space - My Space
What if you have to work on many complex projects at the same time?
Use My Space to collect cards from other spaces and visualize your personal stream of work. All cards in My Space are mirrors of cards from the origin project spaces. You can use Calendar or Kanban view to plan your own tasks. Learn how to manage My Space.
The example below shows the Kanban view with card grouping by spaces selected in My Space.
FAQ
What is a space in KanBo?
Spaces are collections of cards that allow you to organize and visualize work. A space can be a product, project, resource, or organizational structure that is under continuous development.
How to add users to a space?
There are three levels of space access: owner, member, and visitor. Only the space owner can add new users to the space by using the user’s section.
Can I be notified of everything that happens in the space?
Yes, follow the space to get a notification about every space action.
How can I share information between different spaces?
Use card relations to connect cards between different spaces.
Can I copy an existing space?
Yes, you can duplicate a space or make a space template using an existing space. Then you can create new spaces based on that template.
Can I see connected with me cards from different spaces in one place?
Yes, every user has a space called My Space. You can track all cards you are following in one place.
Was this article helpful?
Please, contact us if you have any additional questions.