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Table of Contents

  1. Introduction
  2. New Board
  3. List settings
  4. Cards moving
  5. List types
  6. The order of lists
  7. List details
  8. Progress measure icon
  9. Visibility of lists


The columns on a Kanban Board are called "lists," as they are essentially lists of work items. A list is a collection of vertically-arranged cards. They may represent a set of ideas, things to remember or, what is the most popular, the different stages of a workflow. Each card on the board represents a specific task and the list in which it appears represents the current state of that work. 

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You can use lists at three types of KanBo Board views:

Read more about other Board views.

A new Board with empty lists to fill

When a new Board is created, it has three default lists: "To Do", "Doing" and "Done". A card in the "To Do" list represent a task that needs to be started, while a card in the "Doing" list represent a task that is currently being worked on.

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Initial lists may be different when you create a new Board from the Board template.

 TIP  Add a new list and customize it in many ways. Check how to adjust it to your needs with list settings.

Go to list settings

In order to work more efficiently, adjust the settings of your lists and make the board view clear and practical. Change the colors and names of the lists with ease. Learn how to manage different types of them. 

If necessary, check how to properly delete it or just archive its cards.

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Communicate with others by cards moving

The main purpose of lists is to allow you to move cards between them. When you move a card from left to right, it reaches the next state of the workflow. You can change card's list by drag&drop.

Kanban Board in KanBo with 4 lists filled with cards. Dragging one card from the first list and dropping it on the second lists. Then draging the same card on the second list and moving it at the top of the list. Now this card is the first in the queue.

Notice that you can also change card position inside the lists. Move it to the top when you need it to be the first task in the queue.

List types

There are five types of lists which depends on card grouping option. 

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You can group by:

Change the order of lists

You can move your lists easily by drag&drop.

Fragment of a Kanban view with two lists. Changing its position by draging the second list and droping it on the first list's place.

 NOTE  The lists order is especially important while grouping cards by Statuses.

Find more list details

All lists are equipped with information on how many cards are belonging to them. You can find it on the left side. Some lists may have an additional description. It is visible on the right when available.

One list with three cards assigned. Card icon on the left shows the number of cards. On the right side there is another icon with i letter in the circle. In the middle between them the + icon is located.

By pressing the + icon in the middle, you can create a new card with a feature corresponding to that particular list.

Progress measure icon

First icon at the name bar shows the type of card grouping. It always has a ring around. If you look closely, you may notice changes in its thickness. 

The same list with three cards assigned. The list icon on the left side of the name bar is highlighted. It has a circle with the variable thickness line.

It symbolizes progress of task completion. There are three tasks on the list and two of them are completed. That is why 2/3 of the ring is thickened.

Visibility of lists

1. Hiding

There are two ways to hide lists you do not need at the moment.

    1. Collapsing the list by clicking minus in a square icon on the right side of the list name bar

    2. Hide empty groups option from Display settings (it works only with empty lists)

Both you can see in the example below.

Kanban Board in KanBo with four label lists. First of them named No labels are empty. After clicking a - icon it collapses. Then after choosing Hide empty groups from the Display settings it disappears.

Remember to save your view changes.

2. Following
As easy as collapsing or hiding, you have also a chance to follow a List or follow a Status. Make sure that you will not miss anything by setting a notification about changes.

Go back to the Table of Contents.

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