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KanBo and Microsoft Power Automate integration: Triggers and Actions

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Learn how to activate the integration.

Triggers configuration

You can use external triggers (for example: new item in SharePoint list, new email in Outlook etc.) or KanBo trigger.

There are 6 KanBo triggers:

New card created 

Card moved 

User added to a card

Labels added to a card

Card role was changed

Comment is created in a card

Label was attached to card

Label was detached from card

Actions

User actions

Add user to KanBo

Profile Key: i:0#.f|membership|{User's-email-address}

Add user to board

Add user to the card

Add user to board collection

Deactivate user

Set user as responsible

Remove user from card

Remove user from board

Remove user from board collection

Board Collection

Add board collection

Board Group actions

Add board group

Tip: the first position on the top is 0, the second is 1, etc.

Board actions

Add board

Add board to board group

Change board color

 

Close board

Add board chat message

Labels

Add label to card

Remove label from card

Status actions

Set status


List actions

Add list

Tip: the first position on the left is 0, the second is 1, etc.

Move list

Tip: the first position on the left is 0, the second is 1, etc.

Card actions

Add card

Rename card

Add card from template

Add a comment on the card

Archive card

Move card

 

Remove card

Date actions

Set due date

Tip: In Date field, you can type your date or use a variable from your Flow (example: Received time from the Email trigger)

Set start date

Tip: In Date field, you can type your date or use a variable from your Flow (example: Received time from the Email trigger)

Set personal date

Tip: In Date field, you can type your date or use a variable from your Flow (example: Received time from the Email trigger)

Set card date

Tip: In Date field, you can type your date or use a variable from your Flow (example: Received time from the Email trigger)

Note actions

Add note

Tip: the first position on the left is 0, the second is 1, etc.

Edit note

Todo list actions

Add Todo list

Tip: the first position on the top is 0, the second is 1, etc.

 

Rename Todo list

Add Todo list item


Complete Todo list item

Uncomplete Todo list item

Rename Todo list item

Relations actions

Make parental relation


Remove parent


Remove child



Make horizontal relation



Remove successor

This action removes both successor (next) and predecessor (previous) cards.



Add Child card group action

 

Add Child card group item action

Remove element

Changes name of a Note, Todo list and a Child card group.

 

Rename element

Changes name of a Note, Child card group or Todo list.

Incoming Mails

Create a new public address of a card

 

Create new private address of a card

 

Remove public address of a card

 

Remove private address of a card


Create a new public address of a board


Create new private address of a board

 

Remove public address of a board


Remove private address of a board

 

Get actions

Get actions allow you to get values from KanBo elements so you can use them in next actions of your flow (for example: use "card creator" value to add him to a next card that will be created in a flow).

Get Card Creator

TIP: You might find this action useful in i.e. ticketing scenarios. You can get the email of the card creator and notify the person that his ticket has been submitted in KanBo.

 

Get Card

You will be able to get information: ID, Name and List of items.

TIP: You might find this action useful in i.e. to get information if a note is located inside a card. You can later use this information in Get Note option.

Get Todo List

You will be able to get information: ID, Name, Items [id, name].

TIP: You might find this action useful in i. e.a scenario where you would like to create a card based on todo list's name and add more elements to it in the next steps.

 

Get Note

You will be able to get information: ID, Name, Text inside.

TIP: You might find this action useful in i. e.a scenario where you keep a user's email in a note and would like to get it in Power Automate. You can use that later to send an email to that user.

Get User

You will get information: name and email of the user.

This action also checks whether the user is in a board (its scope is limited to one board).


Get boards public address

Gets a public email of a board when Incoming Mails feature is enabled.


Get boards private address

Gets a private email of a board when Incoming Mails feature is enabled.


Get cards public address

Gets a public email of a card when Incoming Mails feature is enabled.


Get cards private address

Gets a private email of a card when Incoming Mails feature is enabled.



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