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KanBo Search

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KanBo search is based on its own search engine and the search engine built into SharePoint/Office365. KanBo compiles the search results into one easy to understand result page, which consists of 6 sections:

  1. Cards
  3. Documents
  4. Boards
  5. Board collections
  6. Users

Most important rule: KanBo will always show you results from Boards where you have at least a View permission. Results from Boards where you do not have access will never be shown. This rule applies to cards as well as to documents.

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Section I : Cards

In this section, you will find all cards that are matching your search phrase ordered by a very sophisticated algorithm that computes your card personal relevancy based on your KanBo usage and the behavior of other users around found cards. Besides that, you will also see parts of the card’s content with the highlighted search phrase so you can better understand why you see a particular card in your results.

You can filter cards by: Last activity, Status, Archived, Has documents, Boards, Users, Responsible users, Being clocked, Reated by, Completed by.

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Section II : Comments

This section will show you all Boards which contain your keyword in its name or contents (description, cards etc.)

You can filter comments by: Creation date, Boards, Users.

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Section III :  Documents

Whenever you attach a document to a card, KanBo keeps track of that document. In this section, you will find documents that are or were attached to cards. The results in that section are based on file names only and not content. The results are sorted by the same algorithm as the cards in the previous section since most of the documents are related to the context of the cards, which by definition is the KanBo DNA. Please note, that you can open the options menu on each search result and find additional features like displaying all cards that reference that document.

You can filter documents by: Last activity, Creation date, File type, File size.

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Section IV : Boards

This section will show all Board Collections to which you have access and which contain your keyword in its name or description.

You can filter boards by: Last activity, Creation date, Status, Users.

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Section V : Board Collections

This section will show all Board Collections to which you have access and which contain your keyword in its name or description.

You can filter board collections by: Public, Shared and Status.

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Section VI : Users
If the Display Name of a user contains the search phrase they will be displayed here. Please also check out additional options on found users like Show Profile or Show MyBoard. 

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Search Sorting

You can sort search results by three options:

1. Relevancy

The results of the search are delivered on the basis of the user’s identity. The cards where the user is a member or the ones that are in that user MyBoard will score higher and therefore different users may get different results for exactly the same query. The results will be personalized on the basis of users affinity to the card.

The results served by KanBo Search Feature are sorted by the activity score index. The index is being calculated on basis of the actions which were taken inside of the card. A couple of rules are being used while calculating the index:

  • Card comments add more to the score than card actions ( moving card, checking/unchecking items etc.). For a simplicity, we will call them “indexed actions”
  • Such indexed actions are being split into three groups:
    • Last 24 hours
    • Last week
    • All actions older than last week
  • Indexed action/hour rate is being calculated to check if the number of actions in card in the last 24 hours is slowing down or maybe if the card relevancy is growing - the higher the activity index the more relevant is the card for the user performing the search - the higher will that card be displayed in the search results.

2. Create date

Search results are listed per their creation date.

3. Last action date

Search results are listed by date of last actions.

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