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Work Progress Calculation

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The work progress calculation tool allows you to keep track of your workflow. The indicators on each card and grouping list summarize the work progress, assuming that all cards require similar effort to complete.

Card progress indicator

The counter around the card status icon shows the card realization progress. When a card or its part (to-do list item or subcard) is completed, you will see that the counter indicator will begin to fill.

Grouping progress indicator

The circle around the icon in the name bar of the grouping list represents the percentage of work done for each grouping. To calculate the progress of work in a particular grouping, the progress of the cards belonging to it is summed up.

Example

The best way to understand it is to use an example.

There is a space with card grouping by user option selected. The view shows you one grouping for each user. Let’s look at the first grouping.

  • Public Transport Reform Idea,
    2 to-do items and 3 subcards, status – Information

  • Green Building Project,
    0 to-do items and 0 subcards, status – Not started

  • Green Building Project 2,
    5 to-do items and 0 subcards, status – Not started

  • Low-carbon materials,
    0 to-do items and 2 subcards, status – In progress

Here are some example cards:

Now you can see what will happen when we start to complete these cards or their subcards and to-do items.

Card 1

Public Transport Reform Idea

This card has Information status. It means that it will not be included in the work progress calculation.

It does not matter what happened with the subcards and to-do items on that card. As you can see, one of the to-do items was completed but it makes no changes to the grouping.

Cards with Information status are not taken into account in the work progress calculation.

Card 2 

Green Building Project

This card has no to-do items or subcards. Its initial status was Not started. After changing the status to Completed:

  • the grouping will show a 33% bold circle around the user’s avatar
  • the card will show a 100% bold circle around the status icon

Why 33%? We have three cards taken into account. 100% means all work is done.
100% / 3 = 33 % per card

Notice that the completed card moves to the bottom of the user grouping.

Card 3

Green Building Project 2

33% of the whole card is split between 5 to-do items: 33% / 5 = 6.6% per to-do item.

Completing each do-do item will add 6.6% to the percentage counter at the top of the grouping.

Now you can see one of five to-do items completed and there are:

  • 39.6% bold circle around the user’s avatar
  • 20% bold circle around the card status icon

If you set the card status to completed before all to-do items or subcards are marked as completed, the algorithm will ignore them. The percentage counter at the top of the grouping will add the whole card portion of completion which is 33% in this scenario.

Card 4

Low-carbon materials

33% are split between 2 subcards:
33% / 2 = 16.5%

If one subcard is completed, KanBo will add 16.5% to the percentage counter at the top of the grouping.

One of the two subcards is completed, that is why we have:

  • 56.1% bold circle around the user’s avatar
  • 50% bold circle around card status icon

Some final words:

We are aware that this approach is not always right since treating a to-do item similar to a subcard is mostly wrong, but we intended to give you a rough estimate.

Please note that this works for groupings in any type of the available grouping views provided by KanBo.

FAQ

Card status is a feature that shows the progress of a card realization and indicates what stage your tasks are in.

Every card front has a circle around the status icon, which shows the work calculation progress.

The Information status is used for cards that contain important information but are not executable. It does not represent the progress of completing a card.

You can change the status of a card by dragging and dropping it to a different status grouping, by selecting a new status in the card details section, or by using the Quick Actions menu.

A card can symbolize a simple task or be divided into smaller steps to perform. These steps can be represented by the to-do list’s items or subcards in child card groups.

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